Your Document Management Knowledge Center

Security, Reliability and Availability of SaaS Document Management

Managing your business documents and content has never been easier. With the advent of progressively better document management software applications, you can streamline your marketing content management and enterprise content administration using a variety of hosted workflow process automation and document management programs which ensure security, reliability and exceptional document sharing and accessibility features. This affords you controlled business continuity and collaboration measures, bolstering the overall efficiency of your business.                                                                               

SaaS Document Management and Security of Your Content

Unlike on-premise document management systems which could expose your data and information to an array of risks--which could result in catastrophic losses--many SaaS document management software packages safeguard the security of your business documents. You would never have to worry about the risk of data losses resulting from fire, flood or employee incidents among others.

Better still, many guarantee the confidentiality of your documents. This is because with these solutions, you can include settings defining who can have access to what type of information. This means that you as an administrator have the authority to ensure that critical business content is available only to the designated team members in your organization.

Document and Content management can be perhaps one of the most important undertakings in a business. You will require a credible platform in a well-managed cloud infrastructure to ensure the security of your business documents and afford you high quality customer service; including the opportunity to speak to senior engineers and friendly customer care agents when you need them. Do you get as frustrated as I do when you can't speak to a live person when trying to troubleshoot an issue?

Five Reasons to Put Your Business Documents in the Cloud

You certainly would like your business to grow infinitely and optimize your returns, wouldn’t you? You also probably understand that data and information are integral to smooth operations in your business, right? Losing useful data through accidents and malicious actions by people could result in unimaginable losses in your business. The following are five reasons why you should consider putting your business in the cloud to avoid data losses and enhance efficiency.

Online marketing agencies succeed or fail on the quality of their creative work.

They must maintain an environment that nurtures highly creative employees. Managing creative people is difficult. Creatives are happiest when they have little supervision. They intensely dislike doing routine tasks and paperwork. The recent rise of content marketing as a cost effective message delivery vehicle results in an issue for many marketing agencies.

In Scent of a Woman, Al Pacino plays retired U.S. Army officer Lieutenant Colonel Frank Slade, a cantankerous blind middle-aged Army veteran.  For me one of the most memorable moments was his Tango.  Al Pacino makes you believe that he is blind and dancing flawlessly.  He makes the dance look effortless and that comes from practice and discipline, a fitting combination for a retired Army officer.

Over 50% of the content on our website and on our blog was outsourced.  That’s a strange admission to make publicly.  Have we lost our minds?             

Many people might think we outsource the content creation because we don’t consider it important.  Our reason is the exact opposite.  Our content is critical in helping potential customers understand the value of what we do and how they can benefit from it.  This needs to be very well written.  We’re techies, not writers.            

It seems we are hearing more and more about “job creation” these days. But while the politicians continue to pontificate on the wisdom of enacting further corporate tax cuts to encourage job creation, it’s important to remember that there are other ways that you can control to find the capital necessary to increase your workforce and your bottom line. Many of these savings can be realized quickly by leveraging the benefits of on-demand document management and workflow software.

In today’s world, “working from home” is no longer synonymous with inactivity and loss of productivity.  In fact, more than 34 million people in the U.S. telecommute at least one to four days a week and according to IT analytics firm Forrester Research, telecommuting ranks will expand to 63 million by 2016*. The vast majority of telecommuters report spending more time actually being productive versus commuting or combating daily office distractions.