Human Resources Document Management

Streamline Your HR Document Management Processes

human-resourcesYour organization cannot function without Human Resources (HR). People are the lifeblood of your company. But can you ensure you are doing everything you need to do to recruit and retain the best employees while ensuring you are complying with the myriad of regulations and reporting requirements? Are you still stuck in a paper-filing nightmare? Do you have a desk full of resumes, cover letters, and interview notes?

DocuVantage's Human Resources Document Management Solution is easy to use and affordable. Use DocuVantage OnDemand to keep track of all your human resources documents. Resumes, cover letters, vacation requests, salary increases, sick leave, employee reviews, disciplinary action, etc. And if there is an audit or you need to deliver an EEOC report, you can ensure your policies have been followed, your records are in order and immediately accessible.

An HR document management system allows you to:

  • Scan every paper resume or capture them directly from your desktop, email or fax
  • Streamline the life cycle of hiring, interviewing and performance reviews
  • Add Workflow to route all employees' information and promotions through the review and approval process
  • Store and protect all employee records, W-9's, I-9's, time cards, benefits forms, reviews, etc.
  • Automatically route resumes to appropriate managers to review and schedule interviews, then route through the review and approval process
  • Keep a complete record of who viewed, modified, approved and changed information
  • Add notes to imaged documents
  • Track benefits and vacation requests in one location
  • Full Text Search to quickly find and retrieve information; easily complete reports
  • Manage all other back office documents
  • Store and easily retrieve reports
  • Ensure confidentiality and security


  • Cut recruiting and hiring costs by eliminating the paper shuffle
  • Streamline the life cycle of hiring, interviewing and performance reviews
  • Rapid Deployment equals rapid ROI
  • You can be up and running today
  • Guaranteed user adoption with the user friendly, flexible interface
  • Let HR staff focus on recruiting and hiring and less on paperwork
  • Know the status and location of all candidates and employee records in your system
  • Enable staff to view required documents simultaneously
  • Ensure EEOC and similar compliance
  • Never misplace a document again
  • Eliminate rows of filing cabinets and the costs associated with file storage
  • No hardware, software or IT resources needed; we manage the application 24/7