Your Document Management Knowledge Center

Working Remotely - Employees View

  • Communicate with your team more often

You no longer see them in the break room or pop by their desk so you are missing those informal conversations where you learn more about each other and you also solve challenges that you are stuck on. It becomes easy to get disconnected.  Take the time to chat with each other, you would be doing it at the office, so keep doing it now. Most teamwork tools allow you to chat, call, and even video call.  Use the tools.

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Working Remotely - Managers View

A few tips for helping your team work remotely.

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No-Nonsense Document Management for Nonprofits/NGOs: What to Look For

Many of our clients assume that nonprofits and NGOs are outside the domain of business process improvement. This could not be further from the truth. On the contrary, it’s often the case that profitless processes – due to the countless stakeholders and key decision makers involved – require the most fine-tuning to their operational efficiency and document management.

We could go on, but we’ll let an actual NGO take it from here. They live and breathe the complexity of nonprofit/nongovernmental operations, so they naturally say it best.

This global NGO found their document management solution.

The following is an account from an actual NGO whose document management system needed a little boost of digital efficiency.

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Industry Gurus Reflect on Digital Enterprise: The Future of DMS Pt. II

digital enterpriseLast week, we discussed the history of and current trends in Document Management and Enterprise Content Management (ECM). A great deal of your ability to manage and leverage information assets more effectively hinges on integrating Mobile, Analytics, Cloud, and Collaborative (MACC) technologies. Subsequently, however, you may need to become a digital enterprise.

When the folks over at CMSWire attended Amplexor’s Future of Document Management event, they ended up gathering some of the industry’s key people together in the same room. Their perspectives are valuable to anyone looking to keep up with today’s IT advancements, namely in workflow:

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You Might Have to Update Your Workflow Soon: The Future of DMS and ECM

future of DMS

We live in an era of constant disruption, especially in the world of technology. In other words, as soon as something new comes along, something newer immediately comes along to take its place. When the standard is set, something else resets it soon after.

When we think we’ve achieved what we want, something else comes along to show us things we didn’t even know we needed. This cycle has always been at work, but never before has progress moved at such a fast pace. It’s come to the point where we often don’t know where to draw the line between progressive and superfluous.

Data management, document management, and business process automation have undergone a particularly exponential upward swing. With advancements moving at the pace they do now, we can more accurately predict the trajectory of electronic content management (ECM).

If you’re wondering why we’re using that term instead of “document management”, per usual, it’s because is actually what DMS has become. And before DMS, the handling of data and information was something else. Here’s a glimpse into the past, present, and future of DMS/ECM, and what your organization should be prepared for as a result.

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How to Go Paperless in 9 Steps with DMS

As we’ve discussed very recently, it’s a burden to take everything that’s in its place (and find the things that have long been out of place) and completely reorganize it to fit the contours of its new home. The benefits are obvious, but establishing the process that truly takes advantage of them is difficult. But step one is different for different companies.

While some need assistance implementing DMS, others need help simply getting all documents in the same place. If you’ve managed documents traditionally for a long time and want to adopt DMS, the idea of taking all that paper out and having to figure out how to digitize it is intimidating and daunting. We started there as well, so we know how to go paperless and easily set up a clean record system.

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4 Ways You’re Losing Money Without Document Management

If you’re still keeping your papers and records in file cabinets and shared hard drives, chances are you’ve kept it that way because it’s the status quo. It’s the only method you know, and it seems to work just fine. One of the most dangerous things about the status quo, however, is that you grow accustomed to the untold amounts of money and time you’re losing.

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The Last Word on Document Management Systems (DMS) vs. Cloud Storage

One of the key recurring questions I hear from people trying to figure out how to organize their files is: “What exactly is document management?” and it’s often followed by, “Isn’t that just DropBox with more features?”

Technically, you can absolutely use DropBox (along with Google Drive, OneDrive, iCloud, etc.) to backup and store your documents. It’s a fair question, but it’s rooted in a consumer context; not a corporate context. If you want to make sure your personal photos, videos, music, and documents are safe and sound, you don’t really need a DMS. You can create and organize an intricate system of folders on any cloud storage platform.

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Managing the Complexity of an Enterprise Document and Content Management Project

Managing the Complexity of Enterprise Document and Content Management

Document and Content management can be perhaps one of the most important undertakings in a business. You will require a credible platform in a well-managed cloud infrastructure to ensure the security of your business documents and afford you high quality customer service; including the opportunity to speak to senior engineers and friendly customer care agents when you need them. Do you get as frustrated as I do when you can't speak to a live person when trying to troubleshoot an issue?

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Five Reasons to Store Your Business Documents in the Cloud

Five Reasons to Put Your Business Documents in the Cloud

You certainly would like your business to grow infinitely and optimize your returns, wouldn’t you? You also probably understand that data and information are integral to smooth operations in your business, right? Losing useful data through accidents and malicious actions by people could result in unimaginable losses in your business. The following are five reasons why you should consider putting your business in the cloud to avoid data losses and enhance efficiency.

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