Your Document Management Knowledge Center

7. Be prepared for the unexpected.


  • Disaster Recovery PlanAccording to the University of Texas research, only 6 percent of companies that undergo a catastrophic data loss actually survive. 43 percent will never reopen and 51 percent end up closing within 2 years.

  • Gartner reports that only 35 percent of small businesses even have a comprehensive disaster recovery plan?

  • Did you know the leading cause of data disaster at 44 percent is common hardware or system malfunction?

What are you doing to prepare for disasters? Do you have a plan to restore your data in the case of a fire, vandalism, system failure or natural disaster? Or what if someone spills a cup of coffee on a stack of files sitting on a desk or even within a file cabinet? What if an employee’s laptop is stolen? These are all things that are absolutely necessary to prepare for.

With SaaS document management, from day one, there is a built in disaster recovery plan. Online document storage and management systems are the most cost-effective and secure alternative to the traditional (and more risky) methods of file back-up, such as file cabinet storage, CD-ROM discs, external hard drives and portable flash drives.

Some companies that have experienced natural or accidental disasters have never been able to fully recover from the financial impact. Don't let an unexpected disaster be the cause for failure of your business when this can be prevented. It's simple. Be prepared.

With online document management, all information is stored within an online repository of a secure Tier IV data facility, meaning all information is safely kept off-site. There is no need to worry about physical damage to file cabinets, computers, server rooms, etc.

In addition to the built-in disaster recovery plan, your organization will be savings on costs for document storage and document protection services without having to constantly worry about back-ups.

To learn more on how your organization can become prepared for the unexpected, while having immediate access to your documents and information, give us a call at 866.367.3467 ext. 1 for a free consultation or e-mail us.  

Topics: Disaster Recovery System for Documents, Security, SaaS