Online Document Management Newsletter

September DocuVantage Newsletter | Online Document Management

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 October 2009 Newsletter


Protect Company Info With Remote Workers

How to Define and Outline Your Business Process Workflow

DocuVantage OnDemand® FAQ's

Breaking News

DocuVantage Talk: What's the Latest?

Fast-Track Offer


Support United Cerebral Palsy by Participating in Tampa Bay's Ride Without Limits! 

What:   2009 Tampa Bay Ride Without Limits

When:  November 21, 2009 

Why:  To Benefit United Cerebral Palsy

Help provide equal opportunities and access for children and adults with disabilities by participating in a worthwhile fundraising event in the Tampa Bay's Ride Without Limits!  You can register as a bike rider for distances of 35, 65 or up to 112 miles, or if cycling isn't your thing... you can still participate by registering to be a crew member or volunteer!

Join the DocuVantage team or sponsor us by donating! Donate here.


Can all the users in my account access all the information we are storing?

No! It is strongly recommended to always keep the permissions section up-to-date and only provide access to areas that users need, if they actually need it.

If you are an Account Administrator, to set permissions you will log into the system and select the Admin link from the top navigation bar. Next, select the list item "Permissions" to open the Permissions page.

Although there is a significant list of choices of permissions, the process is the same in editing. Select the area you wish to set permissions and click "Modify."

When the screen loads, you will see where you can easily change permissions - current users and groups. When finished adding and removing permissions, simply click "Save" to save all changes made for each permission within the group.

Learn more tips for using DocuVantage OnDemand by viewing our tutorials!


DocuVantage has the tools to make you more efficient today. Register for your:


If you are considering implementing electronic document management in your business, this latest whitepaper released by DocuVantage is a must read.


Learn tips that will help you implement and sustain a successful system for managing your information. 

EDM Success whitepaper



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protect company info with Remote workers 

Your company has already suffered from budget cuts, and you've moved some of your employees to "virtual" home offices. The LAST thing you need is to feel insecure about where your business files and information are as they leave the company network... 


So how do you protect your valuable documents with remote workers? Here's a checklist with the most important aspects to consider when looking for an affordable and secure solution for information access and storage: 

  • Use a method that ensures strong authentication. Using a system that requires access with a secure log in and password is ideal. This easily restricts who can get to valuable files and documents. But remember, it is




On-Premise Clunkers.jpg

Turn in your on-premise document management solution for an online solution from DocuVantage OnDemand® and Get Six Months Free!

In the spirit of the latest "Cash for Clunkers" promotion, DocuVantage is joining in to do their part.  By deciding to change your current on-premise electronic document management application to an online DocuVantage OnDemand® application, your company will receive SIX MONTHS FREE with a one-year subscription!  Offer valid until October 31, 2009.

Already an existing customer? Ask us how you can add more functionality for no additional charge!

Learn More and Contact Us to Apply Today!

How To define and Outline Your business process workflow 

"Don't automate an undisciplined workflow. The computer won't solve what the customer's management can't."


This simple advice from Larry Bernstein illustrates the importance of looking at all angles of a situation before automating a document workflow. If you are thinking about implementing software to help you better manage your business processes, you will need to provide a complete outline of the business process to your software provider. Defining and documenting processes can be challenging, and it will take some time. Here are a few simple, yet critical steps to help get you started:


1. Gather all of the participants of the business processes to discuss the process.

  • This will help you get a big-picture understanding of the way information is routed currently and why.
  • Consider bringing in a moderator that knows nothing about the process. It encourages people to explain things in more detail. If you are using a




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Docuvantage talk: What's the latest?

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