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Government

GovernmentGovernment agencies are continually trying to searching for the best solutions at the lowest total cost of ownership to meet the growing needs of their constituents. Your goal is to increase efficiency and communication while guaranteeing compliance to all regulations.

Whether city, county or a department within local, state or Federal government, DocuVantage OnDemand® has a solution and purchasing contracts for you to maintain a secure, single online repository for your documents.

End misplaced, deleted or lost documents. Reduce overhead by eliminating the making multiple copies of a single document for staff and other departments to review. You will now have a single location that everyone can view documents simultaneously. And if changes are needed, authorized users can add notes, update documents and share revisions with the entire group. Rules-based workflow allows you to automate routing of documents to specific areas of your department without having to manually duplicate the process each time.

With DocuVantage OnDemand, compliance is always at the forefront. You can keep track of every document in your repository, where it was routed, who viewed it, any notes made, etc.

DocuVantage OnDemand allows Government agencies to:

  • Retain a simple to use, secure and powerful online repository of all documents, including email
  • Staff can access documents using an Internet-enabled PC
  • Ensure rapid and helpful customer service by having instant access to your information
  • Meet and supersede the latest compliance, regulation and reporting requirements
  • Rapid user adoption with the easy to use interface; staff can focus on priorities aside from paperwork
  • Share data between departments and agencies by utilizing a single solution

And because DocuVantage OnDemand is an online software service, there is no extra hardware equipment to buy, no software to install or update, and no IT staff needed to maintain the application. And all features are available with one predictable monthly fee.

Benefits

    • Rapid Deployment=Rapid ROI
    • You can be up and running today
    • Minimal training for all staff with the user friendly, flexible interface
    • Easily manage and store all records, documents and images regardless of format.
    • Know the status and location of every document in your system.
    • Increase efficiency by ensuring constituent questions are answered in one call
    • Enable staff members to view, share and collaborate on documents simultaneously
    • Easier compliance, faster reporting and staffing efficiencies
    • Never misplace a document again
    • Eliminate rows of filing cabinets and the costs associated with file storage
    • No hardware, software or IT resources needed; we manage the application 24/7

      Features

        • Scan every document and record and eliminate the paper copy
        • Keep all incoming email, attachments and faxes in the same repository as scanned documents
        • Add Workflow to move all documents seamlessly through your systems
        • Automatically route similar documents through your business process
        • Create external access for staff and constituents
        • Keep a complete record of who viewed, modified, approved and changed any information
        • Add notations and markups to imaged documents
        • Full Text Search to quickly find and retrieve information; easily complete reports by customer or date
        • Store and easily retrieve reports
        • Ensure confidentiality, security and compliance

          Uses

            • Scan every correspondence and eliminate the paper copy
            • Add Workflow to move all documents seamlessly through your systems
            • Automatically route documents for staff review
            • Create external access for donors, staff and board members
            • Keep a complete record of who viewed, modified, approved and edited information
            • Add notes to documents
            • Full Text Search to quickly find and retrieve information; easily complete reports by customer or date
            • Store and easily retrieve reports
            • Ensure confidentiality and security
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