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Veredus Corporation Improves HR Operations with Electronic Personnel File Management

Veredus Corporation provides IT professionals to organizations for contract or permanent placement. 

The challenge

Managing paper personnel files had become overwhelming for the growing IT staffing company, Veredus. With over 50 employees and 800 consultants on contract, workers at the Veredus Corporation felt like they were drowning in paper.  For one, it was time-consuming; keeping track of paper across 9 locations was causing files to be duplicated or copied and faxed from one location to another.  Additionally the HR Generalists lived in information silos and could not easily share and collaborate on information with each other.

The Solution

The company decision makers knew something needed to change. They needed a solution that would allow them to easily access and share documents securely between multiple locations and people without adding more applications and servers for their IT staff to maintain. 

Veredus was already using DocuVantage OnDemand® to manage their client proposal documents and workflow process so it was a natural fit to expand into the HR department.  Due to the nature of their business, they chose not to scan the inactive paper documents. Instead, they chose a “day forward approach” to converting to electronic documents.  Now, when they do touch a personnel folder that has not been converted, they scan it at that time. Older files containing information about in-active contractors or employees are regularly purged according to the company’s records retention policy and therefore do not need to be scanned.

Today, the company’s HR Professionals no longer have to dig through boxes of paper to find information they need. Instead they use DocuVantage OnDemand® to share and access the personnel files.  They have greater transparency into what files are available to them and the ability to search and view multiple files at once. The solution has been so successful Veredus plans to continue expanding into other departments within the company.

As a result of their new personnel file document management solution, Veredus was able to:

  • Encourage collaboration between 10 HR professionals at 9 different offices.
  • Eliminate duplicated documents.
  • Save time searching for personnel files.

For more information on how document management can improve personnel file management at your company download this free white paperor Contact Us

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