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Document Scanning, Document Conversion & Remediation

Document Scanning

Document scanning is a term often used, but is a process that is very different than document conversion or remediation. Document scanning results in an imaged version of a document, or an electronic copy of the paper document. It is just a picture of the document without any intelligence, ie. the ability to search or cut and paste into other documents.

Document Conversion

Document Conversion goes beyond basic scanning and includes the OCR (Optical Character Recognition) version of the text within the document.

Document Remediation

Document Remediation takes document conversion another step further by including meta tags to images and signatures and correcting the read order of tables and columns for use by assistive technologies such as screen readers.

What can be converted or remediated?

Paper, microfilm, microfiche, and other source media can be converted to digital images. Conversion and Remediation may also include electronic files that include images and text that need to be presented in a different format.

Document Scanning, Conversion and Remediation Benefits

  • The resulting electronic documents can be assigned index (metadata) attributes for fast, easy storage and retrieval in a document management or records management system.
  • Having the text within the document allows for in-depth searches and correcting of the documents for use with assistive technology.
  • Scanning, conversion and remediation of electronic data into accessible formats helps you maintain compliance with Accessibility and Section 508 regulations as it relates to electronic documents and information.
  • Allows for re-use/re-purposing of information contained within documents quickly and easily.
  • Electronic Records are legally acceptable when properly managed.

Qualifications:

  • Extensive experience in scanning, conversion and remediation to include accessibility compliance for both Federal Local Government as well as private industry.
  • Audited by the Department of Defense
  • Completed all projects to full PII, (Personally Identifiable Information), PHI (Protected Health Information) and HIPAA (Health Insurance Portability and Accountability Act) standards, without a single physical or electronic breach of security.

The processes, procedures, and security controls have been audited and approved to standards established by the Federal Information Security Management Act (FISMA), which defines the strict protocol to manage security that must be followed for all information systems used or operated by the U.S. Federal Government or by a contractor on behalf of a federal agency.

Agencies currently using these services include: U.S. Department of Defense, U.S. Treasury, U.S. Department of Commerce, and General Services Administration, as well as others.

Scanning, remediation and conversion services are available on GSA Schedule 36..

DocuVantage products and services can be found on various purchasing contracts that include GSA Schedule 70 #GS-35F-0208T, Apps.Gov, Florida State Term Contract and Hillsborough County, FL Blanket Contract.

DocuVantage is Certified Woman-Owned Business (WMBE)

Can we help you? Call our office at 866.367.3467 ext. 1 for more information.

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