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Human Resources Document Management

Streamline Your HR Document Management Processes

Human Resources document solutionsYour organization cannot function without Human Resources (HR). People are the lifeblood of your company. But can you ensure you are doing everything you need to do to recruit and retain the best employees while ensuring you are complying with the myriad of regulations and reporting requirements? Are you still stuck in a paper-filing nightmare? Do you have a desk full of resumes, cover letters, and interview notes?

DocuVantage's Human Resources Document Management Solution is easy to use and affordable. Use DocuVantage OnDemand to keep track of all your human ressources documents. Resumes, cover letters, vacation requests, salary increases, sick leave, employee reviews, disciplinary action, etc. And if there is an audit or you need to deliver an EEOC report, you can ensure your policies have been followed, your records are in order and immediately accessible.

An HR document management system allows you to:

  • Scan every paper resume or capture them directly from your desktop, email or fax
  • Streamline the life cycle of hiring, interviewing and performance reviews
  • Add Workflow to route all employees' information and promotions through the review and approval process
  • Store and protect all employee records, W-9's, I-9's, time cards, benefits forms, reviews, etc.
  • Automatically route resumes to appropriate managers to review and schedule interviews, then route through the review and approval process
  • Keep a complete record of who viewed, modified, approved and changed information
  • Add notes to imaged documents
  • Track benefits and vacation requests in one location
  • Full Text Search to quickly find and retrieve information; easily complete reports
  • Manage all other back office documents
  • Store and easily retrieve reports
  • Ensure confidentiality and security

 

Benefits

  • Cut recruiting and hiring costs by eliminating the paper shuffle
  • Streamline the life cycle of hiring, interviewing and performance reviews
  • Rapid Deployment equals rapid ROI
  • You can be up and running today
  • Guaranteed user adoption with the user friendly, flexible interface
  • Let HR staff focus on recruiting and hiring and less on paperwork
  • Know the status and location of all candidates and employee records in your system
  • Enable staff to view required documents simultaneously
  • Ensure EEOC and similar compliance
  • Never misplace a document again
  • Eliminate rows of filing cabinets and the costs associated with file storage
  • No hardware, software or IT resources needed; we manage the application 24/7

Features

  • Scan every paper resume or capture them directly from your desktop, email or fax
  • Add Workflow to route all employees' information and promotions through the review and approval process
  • Store and protect all employee records, W-9's, I-9's, time cards, benefits forms, etc.
  • Automatically route resumes to appropriate managers to review and schedule interviews, then route through the review and hiring approval process
  • Keep a complete record of who viewed, modified and approved information
  • Add notes to documents
  • Track benefits and vacation requests in one location
  • Full Text Search to quickly find and retrieve information; easily complete reports
  • Manage all other back office documents
  • Store and easily retrieve reports
  • Ensure confidentiality and security
  • Disaster Protection

Uses

  • Browser based; 24 hours secure access from anywhere
  • Feature rich document management functions such as check-out and check-in, version control and collaboration
  • Capture and store scanned documents, e-mail, faxes, and electronic documents in a single, secure, searchable repository
  • Easy to Use Drag and Drop file capture
  • Multi-level security settings to prevent unauthorized access to documents
  • Complete auditing and tracking
  • Search based upon full text or index values
  • Revision control manages all versions and keeps track of changes
  • Capture of all documents via drag and drop, scanning, e-mail or fax
  • Full-text OCR and imaging of all documents
  • Share documents with external parties such as board members
  • Rules based Routing and Approval Workflows to manage the business process
  • No vendor lock in, all tools are integrated within the application to empower you to control the application
  • API included for integration into existing systems
  • Built in retention scheduling features to keep only those documents you need; reduce chances of litigation

Human Resources Document Management Solutions

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