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Contract Management

Contract ManagementKeeping control of all aspects of contracts from creation to closure to renewals is a harrowing task. Every detail must be managed to the nth degree. There are rewards for success and harsh penalties for dropping the ball. You must track every negotiation and every change from both external and internal parties. And even when the contract is finalized and signed it's not over yet. Are agreed timeframes being met, is there automatic renewal, do you have the opportunity to renegotiate? It is a process that only grows over time. How can you keep track of everything? Certainly not by relying on paper copies in folders or excel spreadsheets on someone's computer.

DocuVantage's Contract Management Solution is an easy to use, affordable, on-demand service. There is never any hardware to maintain, software to install or upgrade fees to pay. And you can be up and running in hours or days, not months. Streamline the entire process - from contract creation through routing, approval, collaboration and even retention scheduling - all for a low monthly subscription fee.

Use DocuVantage OnDemand® to secure and keep track of all contracts and related documents (notes, revisions, renewals, etc.) Keep every revision of the contract and track all the modifications from initial creation to final approval. Let DocuVantage OnDemand keep track of your existing contracts by alerting you before they are ready to expire Avoid auto-renewals and give yourself the opportunity to cancel and/or renegotiate contracts.

And DocuVantage OnDemand isn't just a Contract Management solution; you can share the same system with your co-workers in other departments. One solution for all your companies document and records management needs. All your information at your fingertips, from anywhere, anytime.

Benefits

  • Rapid Deployment=Rapid ROI
  • You can be up and running today
  • Guaranteed user adoption with the user friendly, flexible interface
  • Know the status and location of all contracts in your system.
  • Enable staff to view required documents simultaneously
  • Ensure EEOC and similar compliance
  • Never misplace a document again
  • Eliminate rows of filing cabinets and the costs associated with file storage
  • No hardware, software or IT resources needed; we manage the application 24/7

Features

  • Scan every contract and eliminate the paper copy
  • Capture and secure all contracts, notes, revision from (mail, email and fax)
  • Track the lifecycle of your contract from creation to final version
  • Add Workflow to move all contracts seamlessly through your processes
  • Track every note, change and modification and record who made the change
  • Full Text Search to quickly find and retrieve information; easily complete reports by vendor or date
  • Store and easily retrieve reports
  • Ensure confidentiality and security
  • Contract Management Benefits
  • Rapid Deployment=Rapid ROI
  • Browser based; access your files from anywhere, anytime
  • You can be up and running today
  • Guaranteed user adoption with the user friendly, flexible interface
  • Have a complete record of who viewed, modified, approved and edited all information
  • Add alerts to contracts getting ready to expire so you can renew, renegotiate or cancel
  • Know the status and location of every contract and revision in your system
  • Increase vendor satisfaction by knowing the status of every contract in negotiations
  • Enable staff members to view contracts simultaneously
  • Easier compliance, faster reporting and staffing efficiencies
  • Never misplace a contract or revision again
  • No hardware, software or IT resources needed; we manage the application 24/7

Uses

  • Store all your contracts in one secure online location.
  • Feature rich document management functions like check-out and check-in, version control and collaboration.
  • Capture and store scanned contracts, e-mail, faxes, and electronic documents in a single secure, searchable repository.
  • Easy to Use Drag and Drop file capture.
  • Search based upon full text or index values, search by vendor name, date, amount, etc.
  • Full-text OCR and imaging of all documents.
  • Rules-based workflow allows you to route contract based on vendor name, amount, timeframe, etc.
  • Share revisions with external parties like vendors and staff from other departments and track their changes.
  • Built in retention features to keep only those documents you need.
  • Alerts ensure you don't auto renew contracts and have the opportunity to renegotiate or cancel without penalties.

Client Solutions

Jhpiego - Global Contract Management for Non Profits

Florida Development Disabilities Council - Contract Management for Non Profit