Online Contract Management

Keeping control of all aspects of contracts from creation to closure to renewals is a harrowing task. Every detail must be managed to the nth degree. There are rewards for success and harsh penalties for dropping the ball. You must track every negotiation and every change from both external and internal parties. And even when the contract is finalized and signed it's not over yet.

Contract Management Problems can be Solved!

• Are your contracts getting “lost” on people’s desks?
• Are your reviewers/approvers so busy that contractual documents are still sitting on their desks?
• Is your review and approval process taking too long because documents are walked from desk to desk?
• Is your internal review and approval process taking so long you end up starting projects before gaining approval and sign-off?
• Are you spending too much time tracking down where a contract is in the review and approval process?
• Are you tired of trying to figure out which Word version is the most recent version of the reviewed and changed contract?
• Are you spending too much time trying to decipher scribbled comments on hard-copies of draft contracts?
• Are you spending too much time combining all those comments into one final contract for approval and sign-off?
• Do you know you have bottlenecks in your review and approval process, but don’t know where they are?
• Are you running the risk of non-compliance and painful audits?
• Are agreed timeframes being met?
• Is there an automatic renewal and do you have the opportunity to renegotiate?

Certainly not by relying on paper copies in folders or excel spreadsheets on someone's computer.

DocuVantage's Contract Management Solution

An easy to use, affordable, on-demand contract management solution is the answer. There is never any hardware to maintain, software to install or upgrade fees to pay. And you can be up and running in hours or days, not months. Streamline the entire process - from contract creation through routing, approval, collaboration and even retention scheduling - all for a low monthly subscription fee.

Use DocuVantage OnDemand^® to secure and keep track of all contracts and related documents (notes, revisions, renewals, etc.) Keep every revision of the contract and track all the modifications from initial creation to final approval. Let DocuVantage OnDemand keep track of your existing contracts by alerting you before they are ready to expire. Avoid auto-renewals and give yourself the opportunity to cancel and/or renegotiate contracts.

Web-based Contract Management

• Secure repository for all your contractual documents
• Collaboration and rules-based workflow to streamline contract processing
• Version control to eliminate duplication, lost work and wasted efforts
• Tracking to monitor changes, people and milestones

And DocuVantage OnDemand isn't just a Contract Management solution; you can share the same system with your co-workers in other departments. One solution for all your organization's document and records management needs. All your information at your fingertips, from anywhere, anytime.

Client Solutions

Jhpiego - Global Contract Management for Non-Governmental Organizations

Florida Development Disabilities Council - Contract Management for Nonprofit