What is Electonic Document Management or EDMS?
It’s all about managing documents...You work with them all the time, every day. You create a document every time you use your word processing program or spreadsheet software. Your company may generate memos, reports, procedures, manuals, and documentation. All human-readable media ultimately is involved with presenting documents for human consumption - and this applies not only to static print media such as paper or microfilm - it applies equally to all forms of digital media such as electronic documents and web pages.
Files, documents, drawings, and forms are an integral and important aspect of any organization. Nevertheless, managing these same ingredients can become an overwhelming, daunting task. This crucial data can be misfiled, misplaced, or even lost. Moreover, all of the information needed for a critical decision may not be located in one convenient place. It wastes valuable manpower, physical resources, and time serving your clientele efficiently.
Electronic Document Management is the management of your organization's
critical information stored in an electronic format through
information capture, document imaging, and document management.
An Electronic Document Management System allows the user the
ability to capture, index, manage, store and retrieve millions
of documents or files. You can easily find the information you
need within seconds, right from your desktop.
Organizations can harness information in new ways to realize new efficiencies, reduce costs, streamline operations, meet regulatory demands, close new business, and exceed customer expectations in competitive markets.
Information capture includes receiving, processing, and managing electronic information in native file formats. Document imaging includes scanning, indexing, storing and viewing. Electronic document management includes check-in/check-out, version control, and document handling. The combination of these functions provides a complete solution for an organization's information management needs.
Electronic document management workflow facilitates increased productivity. You can watch as documents flow from one workstation to the next. Based on your observations, you can determine how to eliminate unnecessary processes, enhance quality control, improve customer satisfaction and speed delivery of products and services.
With secure web browser access you can enhance any intranet or website by providing access to your information. Whether you wish to publish document-based content to your website, or empower remote users, your organization will have the competitive advantage.
Text search enables you to search your text-based documents based on content. Desktop word processing documents, scanned documents that have been converted to text using OCR, and other text-based files can all be quickly searched into a ranked list of electronic documents. Select either the pure text file or the original source document for viewing.
You can even search XML-tagged documents based on tag values and content. Use DocuVantage OnDemand® as the repository for all your business-to-business documents. Documents are automatically indexed and available for secure authorized user retrieval using selected XSL style sheets.
If you would like a more in-depth explanation of an Electronic Document Management System focused on your organization's specific needs, please contact us via email at info@docuvantage.com or call our offices at 863.326.6360 ext. 1.
