Document Advantage to Showcase DocuVantage OnDemand Document and Records Management for Protecting Mission Critical Documents at the National Hurricane Conference

Document Advantage Corporation, the leading provider of on-demand document management applications, is pleased to showcase DocuVantage OnDemand™ for disaster preparedness at the National Hurricane Conference in Orlando, FL on April 3-4, 2008.

Document Advantage Corporation, the leading provider of on-demand document and business process management, will be demonstrating how to protect mission critical documents at the National Hurricane Conference in Orlando, FL on April 3-4, 2008.

DocuVantage OnDemandâ„¢ provides organizations an easy, affordable, and secure application to electronically capture, share, and protect their documents and information. DocuVantage OnDemandâ„¢ is a SaaS (Software as a Service) application so users don't need to worry about purchasing hardware or involving IT resources.

The application provides complete disaster recovery of data. In case of disaster, organizations' data and documents are protected and can be accessed immediately. Business operations are not at risk due to data loss and business continuity is maintained.

Features of DocuVantage OnDemand™include:

Secure, reliable data and document storage to protect mission critical documents.

Web document capture allowing users to upload, securely share and distribute documents from anywhere.

Records management for managing document retention compliance for further business protection.

Visit us in Booth 824 to find out how we can help you ensure your business continuity.

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions. DocuVantage OnDemandâ„¢ delivers a secure, integrated application that includes document capture, collaboration, business process automation, remote storage and records management technologies delivered as a subscription service.
For more information please visit http://www.docuvantage.com/ or contact 863.326.6360 ext.1

About the National Hurricane Conference

The primary goal of the National Hurricane Conference is to improve hurricane preparedness, response, recovery and mitigation in order to save lives and property in the United States and the tropical islands of the Caribbean and Pacific. In addition, the conference serves as a national forum for federal, state and local officials to exchange ideas and recommend new policies to improve Emergency Management. For more information visit http://www.hurricanemeeting.com/

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March 27, 2008 | Comments (0)
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Document Advantage Corporation Welcomes Chairman of the Board

Tampa, Florida (March 20, 2008) - Document Advantage Corporation, the leading provider of on-demand document and business process management, is pleased to announce Mr. Cliff Sink as the company's Chairman of the Board.

Mr. Sink was instrumental in increasing growth and profits as Chairman, CEO or Board Member for a number of organizations. As CEO of SteelCloud, Inc. (NASDAQ: SCLD), Mr. Sink increased the share price by 250% and returned the company to profitability. Mr. Sink served on the Board of Directors for the Association for Information and Image Management for 5 years and has worked within the document and records management industry for over 10 years at large companies like Unisys, Lanier and IKON with products from FileNET, Wang, Documentum and Optika.

"With his extensive experience in the document management market and as CEO of various companies, Cliff brings industry knowledge and strong leadership to our Board" commented Jana Wiggins, president and CEO. "With an expanding customer base and company growth, Cliff’s guidance will ensure that we are well positioned for the future."

"I was excited by their offering of document management solutions using the Software as a Service (SaaS) model which eliminates capital costs as the primary objection to implementation" observed Cliff Sink. "With this model, Document Advantage Corporation is uniquely positioned to capture a large portion of the document, process and records management market.

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions. DocuVantage OnDemand™ delivers a secure, integrated application that includes document capture, collaboration, business process automation, remote storage and records management technologies delivered as a subscription service.

For more information please visit www.docuvantage.com or contact 863.326.6360 ext.1

March 18, 2008 | Comments (0)
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Leading Health Management Provider solves their Business Process Automation and Records Management Challenges with DocuVantage OnDemand

Our client provides a complete suite of Behavioral and Medical Health Management services that include Behavioral and Medical Case Management, Behavioral and Medical Utilization Management, Physician Review Services and Nurse Advice/Triage Services.

Compliance requirements are changing in the healthcare industry. New requirements require providers to store, maintain, and have the ability to produce physician referral approvals. To physically store the paper versions of those documents would require organizations to purchase and maintain expensive disaster proof storage containers or lease offsite space and pay for physical recovery of the document each time they need to produce it.

Our client desired an on-demand, flexible, fully integrated, web document management application that included email/fax management, records management and rules based business process automation.
They selected DocuVantage OnDemand™.

Now, the physician approvals enter electronically and are distributed electronically to the teams on each shift to process the approvals using the application's BPM feature. These records are held per their record lifecycle schedule and are purged at their disposition date.
Benefits include: No printing, No scanning, and No misplaced files. Data is securely protected and accessed from their remote offices. Records lifecycles are managed so records are not retained longer than required.

About DocuVantage OnDemand™

Document Advantage Corporation launched DocuVantage OnDemand™ in 2006 as the first full featured, flexible, enterprise class document management application architected for Software as a Service and delivered via the web. Clients no longer have to pay for expensive license based document management applications. They access the secure application using their web browser and pay a low, monthly subscription fee. The subscription service includes all upgrades and maintenance. Clients can sign up begin solving their document management challenges immediately.

DocuVantage OnDemand's flexible user interface allows each client to personalize their index screens to suit their needs.

The Capture features include remote scanning via the web, drag and drop capture and importing. Automatic OCR/Text Search of all documents. Globally search any or all document archives.

Business process automation features include a graphical user interface for you to design and deploy rules based workflows. Parallel or linear routing depending on your process needs. Review and approve documents electronically. User's tasks appear in their task list and are ranked by priority. Monitor business activities and processing with the ability to adjust for task load; no more bottlenecks.

True document management; messaging, collaboration and notes are maintained within the system. One central location for users to store their work. Multi-level security by groups, roles or down to the document level. Check in/out maintains version control of all documents. Users can view the latest revision even while another user is editing a new version.

Subscribe to an archive or a document, know what is happening to the documents that you are interested in.

Stay tuned for more features to make your day easier!

Please visit us at www.docuvantage.com and let us know what your needs are.

October 18, 2007 | Comments (0)
Posted by DocuVantage

Document Advantage Corporation to Exhibit at the 2007 ECM Partner Imaging & Retrieval Solutions Open House

Document Advantage Corporation to exhibit at the 2007 ECM Partner Imaging & Retrieval Solutions Open House

Date and Time:

Thursday, August 23, 2007
8:30am - 4:00pm

Location:

Tech Data Corporation
5350 Tech Data Drive
Clearwater Florida, 33760
800-237-8931
Google Map

Please join us for a Free Training Seminar and Luncheon August 23, 2007 at Tech Data Corporation in beautiful Clearwater Florida.

Learn how DocuVantage OnDemand™ can help you grow your business!

Agenda
8:30 AM - Registration/Continental Breakfast
9:00 AM - Introduction
9:15 AM - Keynote Speaker - Pam Doyle (Fujitsu)
10:30 - 3:00 PM - Partner presentations/ working lunch
3:15 - 4:00 PM - Tour Tech Data Solution Center

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions. DocuVantage OnDemand™ delivers a secure, integrated application that includes document capture, enterprise search, collaboration, business process automation, remote storage and records management technologies delivered as a subscription service. Their background includes 20 years of experience providing solutions across a broad spectrum of industries ranging from individual departments to enterprise implementations in government, education and commercial sectors.

For more information please visit www.docuvantage.com or contact 863.326.6360 ext. 224

August 11, 2007 | Comments (0)
Posted by DocuVantage

Gessler Clinic selects DocuVantage OnDemand for rapid EOB Payment Processing and Secure Document Storage

Gessler Clinic knew the answer to its information management challenges was a move to digital document storage and retrieval. DocuVantage OnDemand™ has proven to be the ideal solution to support its rapid growth and service-focused culture. Using the DocuVantage OnDemand Web interface Gessler staff can now provide its customers with immediate answers to their inquiries. Additionally, the need for physical access to records is eliminated enabling Gessler to maintain control and compliance with the stringent security measures required by HIPAA regulations.

For more info on DocuVantage please visit www.docuvantage.com

April 20, 2007 | Comments (0)
Posted by DocuVantage

Gessler Clinic selects DocuVantage OnDemand for rapid EOB Payment Processing and Secure Document Storage

Gessler Clinic knew the answer to its information management challenges was a move to digital document storage and retrieval. DocuVantage OnDemand™ has proven to be the ideal solution to support its rapid growth and service-focused culture. Using the DocuVantage OnDemand Web interface Gessler staff can now provide its customers with immediate answers to their inquiries. Additionally, the need for physical access to records is eliminated enabling Gessler to maintain control and compliance with the stringent security measures required by HIPAA regulations.

For more info on DocuVantage please visit www.docuvantage.com

April 20, 2007 | Comments (0)
Posted by DocuVantage

On-Demand Enterprise Document Management Available Now!

Document Advantage Corporation announces the release of its On-Demand Enterprise Document Management Application.

Document Advantage Corp. develops and markets enterprise document management software designed to help organizations streamline their document and information management processes, share and distribute information between employees and customers while maintaining regulatory compliance. DocuVantage products electronically capture and manage information that include paper documents to electronic files and information.

DocuVantage On-Demand provides a cost effective enterprise content management solution with full functionality housed within a data center that is completely secure and protected. An alternative to traditional software licensing, clients pay a monthly fee for the DocuVantage modules selected and the redundant hosting service that protects their data. Modules include Capture, OCR/Text Search, Workflow, Email/Fax Management and Records Management.

Deploying in a hosted environment allows a department or enterprise to be up and running and managing their documents, data and processes quickly. Clients do not need to purchase hardware or allocate IT resources to manage their system.

The Software as a Service (SaaS) model also benefits clients as new releases and functionality can be pushed to the client more frequently without upgrade charges. Clients are purchasing a service and not licenses so the cost becomes an operating expense vs. a capital expenditure.

The application manages the process, the people perform the tasks.

Information is everywhere in your organization - whether it's on paper, on your network, on microfilm or any other format, you need access to it in order to make critical business decisions. DocuVantage solutions provide a centralized location to store and retrieve this information across your enterprise, allowing you instant access to any document, anywhere.

Regardless of the industry or the size of the organization, clients gain a competitive advantage by automating and streamlining processes to enhance customer satisfaction and boost productivity, reducing susceptibility to risk by protecting information assets from destruction or disaster, and ensuring compliance with government regulations.

DocuVantage's implementations include solutions for Account Payables, Research and Contracts Management, Claims Processing, Agenda Creation and Automation, Shipping/Receiving, Fleet Management Workflow for Vehicle Acquisition and Maintenance among others. DocuVantage's applications are flexible, easy to use and can be used in virtually any organization.

About Document Advantage Corp.

Document Advantage Corporation is a minority business enterprise founded to help organizations make better decisions faster by managing the documents, information and processes that drive their business. The Company specializes in business productivity applications centered on electronic document management software as its core solution. Document Advantage Corporation also provides consulting, system design, implementation, training and continuing support.

For more information, visit www.docuvantage.com.

October 22, 2006 | Comments (0)
Posted by DocuVantage

DOCUVANTAGE AWARDED CONTRACT WITH STATE OF FLORIDA DEPARTMENT OF BUSINESS & PROFESSIONAL REGULATION

TAMPA, Fla., - Document Advantage Corporation, (DocuVantage), a leader in business process automation, electronic document management, and information management software and services, today announced that it has been selected by the State of Florida's Department of Business and Professional Regulation (DBPR) to assist in implementing its Department-wide electronic document management system.

"Under Governor Jeb Bush's leadership, DBPR was the first agency in Florida to revolutionize the way the public interacts with state government, providing a one-stop, 24 hour a day/7 day a week, licensing process for people conducting business in Florida," said Simone Marstiller, secretary of the State of Florida's Department of Business and Professional Regulation. "The DocuVantage proposal offered us the capabilities and operational expertise necessary to take DBPR to the next level in our efforts to improve efficiency through the use of technology."

Under the terms of the contract, DocuVantage will analyze the department's current processes and technologies, define the requirements, and manage the development of the new system which will capture, manage, store, and deliver electronic and paper documents. This initiative will also manage document retention as well as the archival of the DBPR's paper documents while replacing paper as a driver in its business processes. DocuVantage will also oversee the deployment of both document management and electronic workflow functionality to all of the business units in the DBPR.

"We are very pleased to have been chosen to be a part of such an important technology project for the State of Florida," said Jana Wiggins, president of DocuVantage. "Our Company has had great success in implementing similar projects for government agencies that have saved taxpayers hundreds of thousands of dollars. We look forward to our process achieving similar results with this implementation, and expect to deliver tremendous efficiencies for the State as well as savings for Florida taxpayers."

DocuVantage's experience serving the government market includes an award winning deployment with Hillsborough County's Planning and Growth Management Department. Hillsborough County received IT Florida's 2005 Government Technology Leadership Award - Public Sector for achieving its goals of improving response times, reducing costs, and increasing productivity following DocuVantage's successful enterprise-wide deployment of its information management and business process automation solutions there.

About DocuVantage
Document Advantage Corporation is a minority business enterprise founded to help organizations make better decisions faster by managing the documents, information and processes that drive their business. With offices in Winter Haven and Tampa, Florida, the Company specializes in business productivity applications centered on electronic document management software (EDMS) as its core solution. Document Advantage Corporation also provides consulting, system design, software, hardware, installation and training, system administration and continuing support. For more information, visit www.docuvantage.com.

September 17, 2006 | Comments (0)
Posted by DocuVantage

Experts: Electronic medical records could have aided evacuees

A database of electronic medical records could have helped emergency medical workers care for people displaced by Hurricane Katrina and would have resulted in fewer disruptions in evacuees' medical needs, according to speakers at the 11th National Health Insurance Portability and Accountability Act (HIPAA) Summit, held Sept. 7-9 in Washington, D.C., and sponsored by the eHealth Initiative.

Many of the evacuees' original medical records, which were housed in health care providers' offices in areas affected by the storm, are currently inaccessible, and many likely were destroyed. As a result, emergency medical care providers are having trouble determining what medications evacuees were taking and in what dosages.

A database of electronic records "would have been useful" for emergency medical workers trying to administer care to people displaced by Katrina, said Susan McAndrew, senior adviser for HIPAA privacy policy in the U.S. Department of Health and Human Services' (HHS) Office of Civil Rights.

Such a database would grant patients greater access to their medical records and would allow them to "become real partners with their physicians in managing their own health care," McAndrew added.

William R. Braithwaite, senior vice president and chief medical officer of the eHealth Initiative, who spoke at a previous session, told HR News there are lots of reasons for having an electronic database for medical records. One that has become especially apparent lately is that "water destroys paper."

However, unlike paper, an electronic system that is backed up appropriately can survive a disaster such as Katrina, Braithwaite said.

Of course, establishing privacy provisions would be a "main priority" in developing such a system, McAndrew said.

Braithwaite, known as "Dr. HIPAA" for the instrumental role he played in authoring the medical data privacy act as former senior adviser on health information policy for HHS, said it is his belief and the belief of the technical community that if electronic information is secured properly and access to the database is limited to the appropriate people, an electronic system actually "can be safer than paper" from a privacy perspective.

McAndrew noted during her presentation that HHS issued a bulletin after Katrina hit to assure providers that HIPAA's privacy rule is not meant to impede the process of caring for patients in the wake of a disaster. The bulletin, dated Sept. 2, states that health care providers and health plans covered by the HIPAA privacy rule can share patient information in the following ways:

- Health care providers can share patient information as necessary to provide treatment. This includes coordinating patient care with emergency relief workers or others who can help find patients appropriate health services. In addition, it includes referring patients for treatment, such as linking them with available providers in areas where the patients have relocated.

- Health care providers can share patient information as necessary to identify, locate and notify family members, guardians or anyone else responsible for the individual's care regarding the individual's location and condition. Health care providers should get verbal permission from the individual when possible.

- Providers can share patient information with anyone as necessary to prevent or lessen a serious and imminent threat to the health and safety of a person or the public—consistent with applicable law and the provider’s standards of ethical conduct.

- Health care facilities maintaining a directory of patients can tell people who call or ask about individuals whether the individual is at the facility, their location in the facility and their general condition.

By Erin Binney

September 20, 2005 | Comments (0)
Posted by DocuVantage

A Better Chance of Survival

It seems like we just closed one of the severest hurricane seasons in decades and now it is time to start all over again. As I hear reports from the National Oceanic and Atmospheric Administration's (NOAA) '2005 Hurricane Outlook', I am once again reminded of how critical a role technology can play in disaster recovery.

Hurricanes, tornadoes, tsunamis, floods and other destructive weather conditions can destroy an organization's most valued asset--its information. Dangerous weather conditions are only a single possible cause of a data storage disaster. Typical weather conditions such as humidity, computer viruses, prolonged power outages are other possible causes for a data storage disaster.

Note the following statistics from Contingency Planning Research regarding businesses that suffer an incapacitating disaster without a disaster recovery plan:

"Only 43 percent resume operations"
"Of the 43 percent, only 29 percent are in business two years later"
"A total of 87 percent will be out of business in two years"

Those statistics are overwhelming given the fact Inc. Magazine recently reported an estimated "75 percent of small to medium size businesses have no disaster recovery plan."

On a recent flight I was paging through the in-flight magazine and came across an ad from the Department of Homeland Security titled "Every Business Should Have a Plan."

The copy of the ad included this statement "whether it's a flood, terrorist attack or other disaster, every business needs an emergency plan. You can't control what happens, but you can be prepared."

Being prepared includes protecting the critical paper-based information. Paper still remains the highest percentage of information for most organizations. To protect the paper-based information, organizations need to convert it into an electronic format for the purpose of redundant off-site storage. Experts in disaster recovery recommend mirroring the data to two or three off-site storage locations to ensure business continuity.

By Pamela Doyle

June 15, 2005 | Comments (0)
Posted by DocuVantage

AIIM Industry Study Reveals High User Satisfaction With ROI from Scanning and Imaging Technologies

Key Survey Findings:

Scanned Images are a Core Part of Critical Business Processes.
One of the major insights from the survey is the ubiquitous nature of scanning in core business processes. Even in processes with potential exposure-contract negotiation, handling of confidential information, dealing with government agencies, and responding to litigation-scanned documents play a critical role. For many organizations, this has simply evolved as the technology has matured, and has often occurred at the department level rather than enterprise-wide. Organizations are now thinking through the implications of this evolution, and are attempting to put more structure around the management of scanned images.

Scanning and Imaging Satisfaction is High.
Over three-quarters of those surveyed-and an even higher percentage for larger companies-report that the ROI of their capture implementations met or exceeded their expectations. The awareness of this success is not limited to the IT staff. Regardless of the primary function within the organization, there is a high degree of satisfaction with implementations of scanning and capture technologies.

Users Are Increasing Their Spending on Imaging and Scanning Technologies.
Significant numbers of users, of all organizational size, anticipate growth in their capture spending in 2005. Two trends bear greater examination. First, the number of users expecting to increase spending on multi-function peripheral devices-these are for the most part casual users of capture technologies, but represent a target audience with significant up-sell opportunities. The second trend is the expectation of increased spending on those elements of a capture solutions that "surround" the scanner itself-forms processing software, service and maintenance agreements, and outsourced services.

The Key Business Driver for Users is Efficiency.
In organizations of all sizes, the fundamental business driver for capture technologies is greater efficiency and process improvement. This is not to say that compliance concerns are unimportant-they are significant for mid-sized and large organizations-but successful solution providers cannot rely on compliance concerns alone to selling capture technologies.

For the complete article please visit http://www.aiim.org/article-pr.asp?ID=29587

April 16, 2005 | Comments (0)
Posted by DocuVantage

Spam Costs Businesses $22 Billion Annually

Spam is a major nuisance to employees, and the time they waste deleting junk e-mail costs companies nearly $22 billion a year, according to a recent survey.

A random telephone survey of 1,000 adults by the National Technology Readiness Survey produced by Rockbridge Associates Inc. and the University of Maryland's Center for Excellence in Service revealed that 75 percent of Internet users receive spam daily. The average number of spam messages received per day is 18.5 and the average time spent each day deleting them is 2.8 minutes. The study found that the loss in productivity equals $21.6 billion per year based on average U.S. wages.

According to the study, 14 percent of spam recipients read messages and 4 percent actually purchased something advertised by spam in the past year.

March 25, 2005 | Comments (0)
Posted by DocuVantage

Welcome

Welcome to the DocuVantage Blog! I will call it FYI. This blog features news stories and commentary of interest to document and information management professionals, and other IT related professionals. The mission of FYI to highlight a select few news stories of interest that are particularly interesting and likely to foster online discussion and debate. Comments are accepted for all entries in the blog.

March 14, 2005 | Comments (0)
Posted by DocuVantage

Gov't Protects its Architectural Archives & Plans

The Hillsborough County Real Estate Department was first introduced to DocuVantage and the Optix® Electronic Document Management Software in 2003 after seeing DocuVantage's other application solutions being used within other County departments.

In its original phase they envisioned using DocuVantage and Optix® to protect its architectural archives. The architectural archives contain blueprints of all County-owned property. The County currently has 1,079 rolls of plans, each containing between 4 and 150 pages, averaging 35 pages per roll. In addition there are also 60-70,000 standard size pages of documentation. These blueprints are currently up to 50 years old, and the older ones are beginning to yellow and decay.

Once the Real Estate Department learned that Optix® was being implemented County-wide the project was enlarged to consider solutions throughout the entire department.

The Real Estate Department is composed of three units: Architectural Services, which handles development of County property; the R3M department (Repair, Renovate, Remodel and Maintain), where Optix® champion Tim Donahue is a Project Planner & Estimator; and the Facilities Management Department, which handles maintenance and furnishings for County facilities.

From this reconsideration came three distinct phases, with a possible fourth. In preparation for these phases the county has purchased over $60,000 in system hardware including a large-format scanning station, a full-size plotter, 3 high-speed flatbed scanners and 2 medium size printers. In addition the Department has 3 terabytes of available storage space.

Phase 1 is the Architectural Archives project. Because handling of the 1,079 plans is both meticulous and labor intensive, the County has chosen PRIDE Enterprises to scan the existing inventory of documents. The PRIDE component is due to begin in early January. Once PRIDE has scanned in existing inventory ongoing scanning will be done at the County. There will be 25-30 Real Estate department employees with Optix® on their desktops. DocuVantage will be testing the PRIDE output, making necessary system modifications, as well as providing installation and training services. The goal is to have Phase 1 complete by the end of January.

Phase 2 involves Real Estate Tech Services. Within this group are property managers, land agents and technical staff. They are responsible for buying and selling County land. This department currently has 17 filing cabinets of documentation for existing County owned properties. PRIDE will be used to do archival scanning.

The third phase of the project is for Survey & Mapping files. These include Right-of-Way records, thousands of pages of blueprints, as well as 72,000 aperture cards containing microfiche records.

February 25, 2005 | Comments (0)
Posted by DocuVantage