Fruit Processor utilizes DocuVantage OnDemand™ to reduce the Fruit Payable Process from 24 man-hours to Minutes

Fruit Processor utilizes DocuVantage OnDemand™ to reduce the Fruit Payable reconciliation process from 24 man-hours to just minutes.

Reconciling grower's field tickets, USDA inspection certificates, and weight tickets each week was consuming valuable time. It was a paper intensive process that required manual sorting and data entry as the documents arrived. To ensure proper payment to its harvesters at the end of each week the collection of documents were manually reconciled for weekly production figures. Tickets from remote processing facilities were shipped weekly to the central office.

At the end of the process, the documents were packed in boxes and stored for 2 years. If a grower needed a copy, personnel would have to go through the boxes to find the document. It was not uncommon to have boxes of tickets stacked in the aisles nearby during the harvesting season if quick access was needed.

DocuVantage OnDemand™ allows the company to capture the documents as they arrive, extract the data and save the documents electronically in a secure location. A weekly report performs the reconciliation in minutes instead of hours. If a grower needs a copy, it is accessed in seconds.

Document Advantage utilized high-speed Fujitsu scanners and Kofax Ascent Capture to provide production level capture and data extraction for the large volume of documents. Once validated, the documents are released to DocuVantage OnDemand™ for document storage, retrieval, and reporting.

Future phases of the solution will allow the company’s remote processing facilities to scan the documents daily and eliminate the need to ship to the central office.

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions. DocuVantage OnDemand™ delivers a secure, integrated application that includes document capture, enterprise search, collaboration, business process automation, remote storage and records management technologies delivered as a subscription service. For more information please visit www.docuvantage.com or contact 863.326.6360 ext.1

February 25, 2008 | Comments (0)
Posted by DocuVantage

DocuVantage OnDemand at the SaaS Summit 2008

TAMPA, FL.-Document Advantage, a leading provider of SaaS document management and workflow, is showcasing their latest version of DocuVantage OnDemand at the upcoming SaaS Summit 2008, February 27-29, 2008 in San Francisco, California.

DocuVantage OnDemand offers browser based document management and business process automation for organizations of any size.

DocuVantage OnDemand resides on the OpSource On-Demand platform, providing the hardware, software, network infrastructure, storage and disaster recovery. Organizations have the security they need for storing and managing their documents. With DocuVantage OnDemand, users no longer have to worry about hardware and IT resources to house and maintain their application.

Features of DocuVantage OnDemand include:

Web document capture allowing users to upload, securely share and distribute documents from anywhere.
Rules and logic based business process automation.
Email Archiving
Fax Management
Records management for managing document retention compliance.

Visit Document Advantage and see how easy, affordable and scaleable true document and business process management can be. DocuVantage OnDemand solves the document and information storage and management needs of any organization whether you have three users or thousands.

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions for commercial, education and government markets.

DocuVantage OnDemand delivers an innovative, secure and scaleable application that can be customized to meet client needs. Features include web and production document capture, global text search, collaboration, business process automation, remote storage and records management compliance. DocuVantage OnDemand is delivered as a subscription service.

For more information please visit www.docuvantage.com or contact 863.326.6360 ext.1

January 7, 2008 | Comments (0)
Posted by DocuVantage

Document Advantage Welcomes Hillsborough County Public Works Traffic Services Division

Public Works offers an array of services in order provide a transportation system satisfying diverse mobility needs while recognizing concern for safety and the environment.

Services include:

Maintenance and repair of roadway and storm water infrastructure
Managing traffic signals, signs, striping, and street lighting and related infrastructure
Managing traffic calming programs
Controlling the mosquito population and vegetation using a variety of aerial and surface spraying techniques
Developing and ranking transportation and storm water systems maintenance, rehabilitation, and improvement projects
Providing Community Storm Water and Environmental Education programs

Challenge

During the process of preserving the transportation system, providing user safety and mobility, and expanding system capacity, the division has generated vast paperwork, that not only includes the documents physically within the division but the documents stored on CDs and in the county’s warehouse. Consequently, document storage space is becoming scarce. In addition, just the Traffic Services Division generates approximately 199,032 documents per year.

Time that could be used to handle critical business functions is spent organizing these documents in preparation for filing. The preparation process and the actual filing of these documents manually is very tedious and mistake-ridden. As a result, the division has had to contend with lost, misfiled, and misplaced documents. Valuable staff time is wasted searching or recreating documents.

Further problems are:

Bottlenecks in manual workflow processes
Inability to provide shared access to documents within County Center and from remote locations
Lengthy review and approval processes
Amount of time it takes to retrieve historical documents
Time and space requirements using paper storage methods

These problems compelled Public Works staff to seek a remedy; a process that led to the creation of the Strategic Automation Plan project.

Solution

DocuVantage implements a Web based document and workflow management system that provides the ability to capture and recognize documents and information from any location. Electronic signature capabilities streamline and enable faster processing time for documents moving through the automated approval workflows. Multi-level security allows varied levels of access and use from anywhere; workgroup permissions can be controlled system wide. The ability to manage documents to the record level for archival and legal requirements.

Benefits

These benefits will enable the division to pay for the system during its projected lifetime:

Do more work with existing staff
Eliminate planned or potential staff increases
Eliminate need for filing equipment and supplies
Drastically reduce the need for photocopies because multiple users can reference documents simultaneously on the computer system.
Eliminate the cost of storing inactive records

The division will not only benefit quantitatively but they will also benefit qualitatively. For instance, because document imaging involves taking hard copy originals and scanning them to produce electronic images, once documents have been scanned they can be indexed using multiple indexing schemes, which facilitates fast and easy retrieval of documents. Thus, several days of tracking down information for customers and accessing documents remotely will be cut down to minutes. Also, tracking features available through the DMS will enable the division to maintain control over their documents, facilitating retrieval of complete and timely data. Further, Public Works’ manual workflow processes will be automated, moving electronic documents quickly and efficiently along assigned routing paths.

The major advantages to Public Works will be a significant reduction in the time it takes to process client documents, improved workflow, and the added benefit that all documents would be maintained in a central location and secured against unwarranted access or use.

May 19, 2007 | Comments (0)
Posted by DocuVantage

DocuVantage and OpSource Combination Ensures SAS 70 Type II Audit Compliance for Mission Critical Customer Information

Document Advantage Chooses OpSource for Web Delivery of New Business Process and Electronic Document Management Application

SANTA CLARA, Calif., March 6 /PRNewswire/ -- OpSource(TM), the SaaS delivery experts, announced today that Document Advantage Corporation has chosen OpSource's Optimal On-Demand(SM), an award winning, complete solution, designed specifically for software as a service (SaaS) delivery,for Document Advantage's new DocuVantage OnDemand(TM) business process and electronic document management application.

http://www.prnewswire.com/cgi-bin/stories.pl?ACCT=104&STORY=/www/story/03-06-2007/0004540291&EDATE=

March 6, 2007 | Comments (0)
Posted by DocuVantage

DocuVantage Signs New Product Reseller

Document Advantage Corp. and Arkiva sign alliance to offer DocuVantage's newest product as SaaS (Software as a Service)

Tampa, FL - April 2006 - Document Advantage Corporation, a provider of Enterprise Document and Information Management software and Arkiva, an personal and commercial asset management application company, have signed an reseller agreement to offer innovative state-of-the-art, web based EDM solutions.

Arkiva will offer secure, web based document and information management to its commercial clients, using DocuVantage’s EDM software, in conjunction with a range of consulting, systems integration, and application management and managed operation services.

DocuVantage's EDM software lets users share and archive large volumes of documents, e-mails and other content quickly and efficiently, as well as manage and track information for compliance.

Arkiva is the first reseller to be accepted to resell DocuVantage's newest suite of products.

For more info please visit www.docuvantage.com

April 9, 2006 | Comments (0)
Posted by DocuVantage

Do you have a tested Disaster Recovery Strategy that is optimized to protect your critical business data?

DocuVantage and DSM Technology Consultants have partnered to provide businesses with complete electronic document life cycle management offering the highest levels of security, redundancy, and scalability for electronic information, providing increased reliability and availability.

In other words...

Firms who desire the most comprehensive electronic document management (EDM) possible - from capture, process automation, secure document access and storage to disaster protection and recovery.

DocuVantage Offers Complete Lifecycle Management

March 15, 2006 | Comments (0)
Posted by DocuVantage

DOCUMENT ADVANTAGE CHOSEN AS TECHNOLOGY LEADERSHIP AWARD FINALIST

Tampa, Fla., - (Dec. 8, 2005) - Document Advantage Corporation, (DocuVantage), a leading provider of business process automation, electronic document management, and information management software and services, today announced that it has been selected as a finalist for IT Florida's Government Technology Leadership Award - Private Sector.

The award recognizes an innovative information technology initiative or solution that has contributed to a state or local government agency's mission accomplishment, service to the public, and cost effectiveness.

Document Advantage Corporation was recognized specifically for the successful enterprise-wide deployment of its information management and business process automation solutions for Hillsborough County IT Services. By outsourcing its technology needs to Document Advantage Corporation, which also maintains a research and development presence at the University of South Florida's Tampa Bay Technology Incubator, Hillsborough County achieved its goals of improving response times, reducing costs, and increasing productivity while saving taxpayers money.

Jana Wiggins, president of Document Advantage Corporation, said her team was "very honored and excited to be named a finalist for this prestigious award. But most importantly, we're proud of the success Hillsborough County IT services has experienced with the adoption of our Electronic Document Management and Workflow applications, which are saving them hundreds of thousands of dollars per year."

There were numerous strong candidates from among large and small providers for the Government Technology Leadership - Private Sector, according to Matt Doster, executive director of IT Florida.

"Document Advantage Corporation's successful initiative with Hillsborough County IT Services is an outstanding example of business excellence that this awards program was created to celebrate," said Doster. "We wish them and all of our finalists good luck and eagerly anticipate the announcement of all of our category winners."

The recipient of the Government Technology of the Year Award - Private Sector, as well as nine other categories, will be announced at IT Florida's Annual Awards Gala, to be held on Wednesday, Dec. 14 from 6 PM - 10 PM at the Walt Disney World Contemporary Resort in Orlando, Florida. For more information, visit www.itflorida.com.

About DocuVantage
Document Advantage Corporation is a minority business enterprise founded to help organizations make better decisions faster by managing the documents, information and processes that drive their business. Headquartered in Winter Haven, Florida, the Company specializes in business productivity applications centered on electronic document management systems (EDMS) as its core solution. Document Advantage Corporation also provides consulting, system design, software, hardware, installation and training, system administration and continuing support. For more information, visit www.docuvantage.com.

December 8, 2005 | Comments (0)
Posted by Kenny

Why Web Document Management Just Makes Sense

Very few people in the 80's forecasted Microsoft and it's family of products as a dominant industry force. In fact, if one was to make a decision on what technology to standardized document management on in this era, it would probably be DOS-based thick clients, communicating via manual disk swapping; not very appealing by today's standards. This brings up an excellent question: What makes people think that the future will run like today? We have already seen a large leap forward in Linux adoption, and not just on the server side. There has also been a decent amount of people moving to Apple, especially in the younger laptop market. So what should we standardize on, or should we standardize at all? That's where the web comes in. Apple's OS X, Linux, Windows and many other operating systems can, and are used as clients. In fact, it is much harder today to find a network that has only one operating system being used as the client. The accountants and business departments use Windows, the graphics and media guys are on Apple OS X and the developers are working on Linux. The best solution is to use a method of application deployment that the overwhelming majority of operating systems can handle. That solution is using the web. For example, Say Joe needs to leave work (where he uses Windows) early to see his son play baseball but he wants to be able to get some work done at home after the game (on his OS X laptop); With a thin client application setup via the web, Joe can do just that. Likewise, Bill can do the same thing from inside his software development cubical using his Linux box. Not only does using the web allow people to access the system from the operating system of their choice, it also does not introduce the need to force one operating system on everyone (which generally doesn't go over well!). It also eliminates the need for a new operating system license, which is always a good thing.

September 29, 2005 | Comments (0)
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We've Opened up the Case Studies

When we first launched the new DocuVantage web site we required any visitors to fill out a simple form to review our case studies. That didn't go over very well, so we have removed the form. You can now review all our case studies without losing any privacy.

June 1, 2005 | Comments (0)
Posted by DocuVantage

DocuVantage offers Email Security Appliance

PineApp Mail-SeCure provides multi-layered protection against incoming spam and viruses for small, medium and large networks. Mail-SeCure can handle countless amounts of e-mail a day without loading your mail servers down. The Mail-SeCure system validates each e-mail by origin, recipient, domain validity as well as content, headers, techniques and more. Mail-SeCure uses various RBL's (real-time black lists). Mail-SeCure supports features such as URL filtering, Mail-relaying, Mail-Scoring, Bayesian filtering, Pop3 scanning, Multiple Anti-virus scanning engines (F-Secure & PineApp), Anti-spoofing, Load Balancing, Statistics, Razor and DCC validation, Unlimited users nodes, Backscatter prevention, Denial of Service, Mail Bombing protection and more.

Mail-SeCure can handle countless amounts of e-mail a day without loading your mail servers down. The Mail-SeCure system validates each e-mail by origin, recipient, domain validity as well as content, headers, techniques and more. Mail-SeCure uses various RBL's (real-time black lists). Mail-SeCure supports features such as URL filtering, Mail-relaying, Mail-Scoring, Bayesian filtering, Pop3 scanning, Multiple Anti-virus scanning engines (F-Secure & PineApp), Anti-spoofing, Load Balancing, Statistics, Razor and DCC validation, Unlimited users nodes, Backscatter prevention, Denial of Service, Mail Bombing protection and more.

March 25, 2005 | Comments (0)
Posted by DocuVantage

ADA 508 Compliance for EDMS

DocuVantage Announces ADA 508 Compliance

Responding to the needs of our clients, DocuVantage incorporates ADA 508 Compliance within its Web Based Electronic Document and Information Management Solutions.

DocuVantage is committed to providing user friendly and compliant business solutions to its client base and looks forward to providing the disabled community access to this technology.

June 18, 2004 | Comments (0)
Posted by DocuVantage

Breakthrough in WEB Based Litigation Document Review

FOR IMMEDIATE RELEASE

A Breakthrough in WEB Based Litigation Document Review

Winter Haven, FL- June 1, 2004

Document Advantage Corporation, (DocuVantage) a leader in enterprise wide Electronic Document and Information management, announced today that it would release DV e-Review? software for large-scale litigation support.

DV e-Review? bridges the gap between electronic discovery and trial preparation, especially on large, document intensive cases.

DV e-Review? is a robust WEB-based information management system that provides instant and secure access to litigation-related document collections for editing, searching, reviewing, printing, and collaborating.

DV e-Review? gives users the ability to store, search, and review electronically produced discovery documents in their native formats. In addition to storing documents in standard image file formats such as TIFF, PDF or text, the users will be able to retrieve and review electronic documents in their original electronic form i.e. MS Excel, Word, or PowerPoint. The file will open in its native application so that its tools and functionality will be accessible.
Security will control the integrity of the document and will not allow deletion or modification.

DocuVantage is the only EDMS vendor that offers cross platform large scale WEB based native file reviewing with multiple layers of coding to allow the team to filter/funnel the documents down to a manageable dataset for Attorney review. Created for Fortune 500 size companies that need to manage large volumes; terabytes of data that other applications on the market cannot manage. DV e-Review? can run on stable 64 bit platforms like Solaris and Linux, scaling to very high numbers.

DV e-Review? can seamlessly process and integrate paper and electronic file documents and store them in DV e-Review. This provides legal teams with access to one data source where they can search and review case relevant information. Users have complete text searchability as well as structured, indexed-term searchability of all documents and electronic file data. DV e-Review? automatically extracts the full-text of every document in its native format, thus eliminating the need for OCR and its inherent problems with accuracy.

Advanced functions include Production Prints with automatic Bates Numbering, non-destructive image annotations, comparison of multiple search result lists, and electronic exports of productions or exhibits.

About DocuVantage
DocuVantage is an industry leader in Electronic Document and Information Management solutions, specializing in the design, installation and support of upgradeable systems that are able to grow with the new technologies of tomorrow. For more information please visit us at www.docuvantage.com

June 1, 2004 | Comments (0)
Posted by DocuVantage