« January 2008 | Main | March 2008 »

February 25, 2008

Fruit Processor utilizes DocuVantage OnDemand™ to reduce the Fruit Payable Process from 24 man-hours to Minutes

Fruit Processor utilizes DocuVantage OnDemand™ to reduce the Fruit Payable reconciliation process from 24 man-hours to just minutes.

Reconciling grower's field tickets, USDA inspection certificates, and weight tickets each week was consuming valuable time. It was a paper intensive process that required manual sorting and data entry as the documents arrived. To ensure proper payment to its harvesters at the end of each week the collection of documents were manually reconciled for weekly production figures. Tickets from remote processing facilities were shipped weekly to the central office.

At the end of the process, the documents were packed in boxes and stored for 2 years. If a grower needed a copy, personnel would have to go through the boxes to find the document. It was not uncommon to have boxes of tickets stacked in the aisles nearby during the harvesting season if quick access was needed.

DocuVantage OnDemand™ allows the company to capture the documents as they arrive, extract the data and save the documents electronically in a secure location. A weekly report performs the reconciliation in minutes instead of hours. If a grower needs a copy, it is accessed in seconds.

Document Advantage utilized high-speed Fujitsu scanners and Kofax Ascent Capture to provide production level capture and data extraction for the large volume of documents. Once validated, the documents are released to DocuVantage OnDemand™ for document storage, retrieval, and reporting.

Future phases of the solution will allow the company’s remote processing facilities to scan the documents daily and eliminate the need to ship to the central office.

About Document Advantage Corporation

Document Advantage Corporation is a leader in document, information and business process management solutions. DocuVantage OnDemand™ delivers a secure, integrated application that includes document capture, enterprise search, collaboration, business process automation, remote storage and records management technologies delivered as a subscription service. For more information please visit www.docuvantage.com or contact 863.326.6360 ext.1

February 25, 2008 | Comments (0)
Posted by DocuVantage