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April 29, 2005

Data entry got you pulling hair?

Who likes doing data entry? If you say yes you're either lying or you're weird :)

One of the common obstacles we have to overcome in implementing EDM systems is making data entry (required for structured indexing) as painless as possible. There are a few different ways to do this.

If you have an existing system that already contains information on the paper you are scanning then we can probably integrate with that system. The user performing indexing only needs to know a key field for something being scanned such as a PO number. Optix can then go and lookup other information on this document, such as vendor name, and populate that data automatically.

Zone OCR is another way to obtain data from the scanned pages. Information is 'read' by the OCR engine from certain parts on scanned pages and then populated into the index.

Barcodes are very popular in certain industries. If a lot of your forms have barcodes on them we may be able to glean some information from these barcodes to help index documents in the system. Optix also has the ability to create 'patch cards'. These are custom barcodes that are printed on a sheet by themselves and inserted between documents being indexed. They can also contain indexing information and speed up the process.

If these won't do the trick you can go for some more specialized solutions from companies such as Kofax and Captiva. These products can integrate with Optix and make your staff's lives much easier.

Posted by Sarel Botha on April 29, 2005 10:25 AM

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